Recommended Setup
Students should be:
In one physical room
Viewing the session on a shared screen (TV, projector, or large monitor)
Able to hear clearly through speakers
Able to communicate back via shared microphone
Room Requirements
To ensure a smooth session:
Stable internet connection (go to: https://virtualce.app/ and review bottom of the page for a quick check)
Large display screen (visible to all students)
Speakers with clear audio output
Seating arranged so all students can see and hear comfortably
For optimal audio quality and participation, students should ideally sit in a semi-circle around the microphone. This ensures that everyone is within range and can be heard clearly when speaking. The setup also encourages discussion and makes it easier for the facilitator to engage all participants, rather than having voices lost from the back of the room.
Facilitator Setup
The facilitator should:
Be physically present in the room with the students
Be able to:
Ask questions
Relay or enable questions to the clinician
Student Expectations
Students are expected to:
Be present and attentive
Participate in discussion
Share observations and answer questions
Engage with the session (not passively watch)
Why This Setup Matters
This setup ensures:
Better engagement — students learn from each other
Interactive learning — facilitator can guide discussion in real time
Improved focus — reduces distractions from individual devices
Higher-quality sessions — closer to a real teaching environment
Best Practice
Treat the session like a live teaching environment, not a webinar.
Common Pitfalls to Avoid
Students joining individually without facilitation
Poor audio setup (students can’t hear clearly)
No facilitator present in the room
Passive viewing without interaction
Quick Checklist
Before the session starts:
✔ Students in one room
✔ Screen set up and visible
✔ Audio working clearly
✔ Facilitator present
✔ Students ready to participate